Employer

Who is the collective affiliation meant for?

Do you have at least 5 employees (EEA nationals, unless you have a registered office in Belgium) working outside the EEA(New window), Switzerland or the United Kingdom? Then you can sign up for a collective insurance policy for them.

Do you have less than 5 employees (EEA nationals, unless you have a registered office in Belgium) working outside the EEA, Switzerland or the United Kingdom? Then please contact us. We will handle your request!

Please note! In case you want to affiliate a non EEA or Swiss national, the complete level of affiliation (17) can imply certain restrictions.

Please go to the Contact page of our website to find out how to reach us.

Approach and documents

What steps to take to affiliate your company to the Overseas Social Security service? How should you affiliate employees? What documents need to be provided? For more information, please consult the page Collective affiliation: approach and documents.

When is your staff protected by the Overseas Social Security?

Your employees are insured, provided contributions have been paid:

• while they work in a country outside the EEA, Switzerland or the United Kingdom, and
• while they are temporarily (no more than 6 months) seconded from their overseas post with an A1 certificate of Coverage (page in French)(New window) to an EEA country (with the exception of Belgium), Switzerland or the United Kingdom,
• during their contractual leave immediately following the periods mentioned above, and
• upon request of the employee, during a period of no more than 12 months immediately following one of these periods, to the extent that they did not exercise any other gainful activity. Please note that receiving unemployment benefit is considered a gainful activity.

You can insure yourself retroactively by paying a so-called 'instant premium'. This way you cover periods in the past for which your employees where not affiliated to the Overseas Social Security, but still met the conditions. Your employees can also choose to pay the contributions themselves.

How to sign up your staff?

Complete the online form to sign up your staff.

Continue to the form Affiliation - Company(New window)

Log in with your electronic ID card (eID), itsme, token or the unique code generated by an app in order to use the secure version of the online form. Some details will already be filled out for you.

Are you using the non-secure version of the form? In this case, please keep a scan of your proof of ID ready.

Please note that you will be asked to submit a series of documents while completing this form:

• if you are intervening as a mandatory holder for the policy holder, you must provide us with a signed mandate (in French)(.pdf-New window),
• if you have subscribed to complementary medical care insurance to which dependants have to be added, you might be required to add documents or additional certificates. To find out more about this complementary insurance, consult the Medical Care Insurance page on this website.

If you do not have these documents available at the moment, you can already complete the form., However, your request will only be processed once all the required documents have been provided.

Request a change

Transfer or removal of employees

Would you like to transfer employees from a collective contract to a different one, or simply remove an employee from your collective contract? Please complete the online form.

Continue to the form Affiliation – Delete or transfer employee(s)(New window)

Add employees

Would you like to add employees to your collective insurance contract? Please complete the online form.

Continue to the form Affiliation – Add employee(s) to a company contract(New window)

Medical Care insurance: addition of dependants

Did you also add the Medical care insurance to your collective affiliation? If so, you or a member of your staff benefiting from your contract can include dependants by completing the online form.

Continue to the form Affiliation – Dependants(New window)

In doing so you might be asked to send specific documents of proof. For more information on the specific nature of these documents, please consult the page Adding dependants to your Medical care insurance on this website. If you do not have these documents available at that moment, you can already complete the form. However, your request will only be processed once all the required documents have been provided.

To find out more about this complementary insurance, consult the Medical care insurance page on this website.

Log into the form(s)

Log in with your electronic ID card (eID), itsme, token or unique code generated by an app in order to use the secure version of the online form. Some details will already be filled out for you.

Are you using the non-secure version of the form? In this case, please keep a scan of your proof of ID ready.